Create a New Welfare Board

Step One

Become a Seafarers’ Port Welfare Liaison

First, please sign up for a Port Visitor account, complete your user profile and ask your port to nominate you as a Seafarers’ Port Welfare Liaison. If a seafarers’ welfare committee or equivalent does not already exist, becoming a Seafarers’ Port Welfare Liaison is the first step to creating a new Welfare Board. This is important, as it gives you access to all of the tools needed to begin the process of registering your new group. You will also get support from the International Port Welfare Partnership programme team.

Step Two

Build a Maritime Community Team

In order to establish a new welfare board, Seafarers’ Port Welfare Liaison should seek additional membership from other key players within their maritime community. Where applicable, this should consist of a minimum of 3 different representatives from Port Owners/Authorities, Shipowners (normally ships agents), Trade Unions, Government officials and Voluntary Organisations, such as maritime charities or NGOs.

Step Three

Gather the New Team

Once enough key members have agreed to volunteer as members, then the Seafarers’ Port Welfare Liaison should hold an informal, initial welfare board meeting. At this point the members should decide on the name of the Welfare Board and who will act as Chair, Vice Chair and Administrator for the first year. Guidance and templates, that can be quickly adapted to local culture, for organising welfare board meetings are available in the Help Centre.

Step Four

Register Your New Welfare Board

Once established, the Seafarers’ Port Welfare Liaison should register the new welfare board here and thereafter invite members to sign up to the new Welfare Board on Port Visitor.

Step Five

Hold Inaugural Meeting

Organise inaugural meeting to formalise appointment of key roles, agree terms of reference, start populating Port Visitor with seafarers’ welfare information, and review current welfare provision. You can now formally launch your welfare board and congratulate yourselves for supporting seafarers’ welfare in challenging times. Guidance and templates for organising welfare board meetings are available in the Help Centre.