1 OUR CONTACT DETAILS
Merchant Navy Welfare Board
Address: 8 Cumberland Place, Southampton, SO15 2BH
Phone Number: 023 8033 7799
2 SCOPE OF THIS POLICY
By entering and using this website you are deemed to have accepted the provisions in this policy.
Merchant Navy Welfare Board is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Merchant Navy Welfare Board may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
This policy is effective from 01/05/2021.
3 THE TYPE OF PERSONAL INFORMATION WE COLLECT
We do not collect personal identifiers of unregistered visitors to the website, such as name and contact details.
Personal information provided by you through the submission of a contact form enquiry, however, will be treated under the terms of DPA 2018 and UK GDPR as set out in this policy.
As a registered user, we currently collect and process the following information, which will be treated under the terms of DPA 2018 and UK GDPR.
- Email Address
- Job Title/Position
- Contact Telephone Number
- Workplace Address/Port Location
4 PARENTAL CONSENT
If you are 16 years old or under, please get your parent/guardian’s permission before submitting personal information to this website.
5 HOW AND WHY WE COLLECT PERSONAL INFORMATION
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- To enable seafarers visiting ports to contact union inspectors, chaplains, ship visitors, seafarer centre staff and volunteers.
- To facilitate the effective operation of welfare boards, also known as port welfare committees.
We may also receive personal information indirectly from other registered users or employers of registered users where such data is already in the public domain.
We use the information that you have given us in order to:
- Establish a central source of information about seafarer welfare services and facilities, worldwide.
- Provide a global port welfare information service to seafarers visiting major trade ports.
We may share this information with other registered users as required to fulfil the use cases listed above.
6 GDPR BASIS FOR COLLECTING PERSONAL INFORMATION
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting email@example.com or writing to MNWB, 8 Cumberland Place, Southampton, SO15 2BH.
- We need it to perform a public task. As a registered user, you can select which personal data you want to make publicly available through the website for the purposes of informing seafarers about welfare services and facilities.
- We have a legitimate interest in connecting seafarers with welfare providers that are registered users of the website.
7 HOW WE STORE YOUR PERSONAL INFORMATION
Your information is encrypted and stored on our servers at a UK based data centre with multi-layered security. We have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We keep an individuals’ personal data for as long as you are a registered user on the website.
You can cancel your registration at any time by contacting firstname.lastname@example.org or writing to MNWB, 8 Cumberland Place, Southampton, SO15 2BH.
We will then securely dispose of your data within one month. If you become a registered user again on the website after your data has been disposed of, this will be deemed to be a new and separate data collection.
8 YOUR DATA PROTECTION RIGHTS
Under data protection law, you have rights including:
8.1 Your right of access
You have the right to ask us for copies of your personal information.
8.2 Your right to rectification
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
8.3 Your right to erasure
You have the right to ask us to erase your personal information in certain circumstances.
8.4 Your right to restriction of processing
You have the right to ask us to restrict the processing of your personal information in certain circumstances.
8.5 Your right to object to processing
You have the the right to object to the processing of your personal information in certain circumstances.
8.6 Your right to data portability
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at MNWB, 8 Cumberland Place, Southampton, SO15 2BH if you wish to make a request.
10 DISABLING COOKIES
In most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. Although it is recommended that you leave on all cookies, you can prevent the setting of cookies by adjusting the settings on your browser. If you want to know how to do this, please follow this link https://ico.org.uk/for-the-public/online/cookies which also gives more information about the way cookies work on this website.
11 EMBEDDED CONTENT
Some of the content on our website is provided by third parties including, but not limited to Google Maps and Vimeo for hosted video. When you view content from one of these sites a cookie may be set that we do not have any control over. You should check the relevant third-party website for more information about these. You can similarly disable cookies for all websites. If you want to know how to do this, please follow this link https://ico.org.uk/for-the-public/online/cookies which also gives more information about the way cookies work on this website.
12 GOOGLE ANALYTICS
Google Analytics, a widely used and trusted analytics solutions, is used across the website. Google Analytics data is anonymous and helps us understand how you use the site and how we can improve your experience. Cookies used by Google may track things such as how long you spend on the site and the pages you visit. For more information on Google Analytics cookies, see the official Google Analytics page.
13 LINKS TO OTHER WEBSITES
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website and your personal information will be subject to the terms of the third-party website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
14 HOW TO COMPLAIN
If you have any concerns about our use of your personal information, you can make a complaint to us at MNWB, 8 Cumberland Place, Southampton, SO15 2BH.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address is:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk